Skip to main content

Knowledge Base

Introduction

Welcome to the ‘General Information’ page. On this page we explain how we run the virtual airline. We dive in to our automated timetable synchronization and explain a bit of out usage of the Vamsys platform.
For operational related questions you can reach out to us my sending us an e-mail or by joining our Discord-channel.
ops@klmtransavia-virtual.com
Join our Discord-channel

Rules & Regulations

Version 2.0.2 | January 18, 2026

Introduction

In order to maintain our virtual airline in a structured, fair, clear, and respectful manner, it is unfortunately necessary to have regulations. We ask all our users to take note of these regulations and follow their content. If everyone adheres to these rules, it will remain a pleasant and professional environment to pursue our hobby at a high level.

‘The registrants’ is referred to as ‘the pilot’ in the regulations.
  • Article 1
    Acceptance Policy
  • 1

    To become a member, the pilot must be at least 16 years of age. Are you younger? No problem, but always ask permission from your parents. We do not check this, as we do not ask for the date of birth of our members.

  • 2

    It is not mandatory to be a member of the online networks IVAO and/or VATSIM. However, we do verify the skill level of the pilot. That means that we require at least 30 hours of online flying experience. If this cannot be demonstrated, it may be necessary to take a practical exam through a ‘Linecheck’.

  • 3

    The pilot has a good basic knowledge of the English language. He/she can communicate clearly, understandably, and politely with fellow users of the flight simulator community.

  • 4

    The pilot has good knowledge of aviation jargon, as well as IFR radio communication procedures. He/she can communicate clearly via microphone or otherwise via text with other users in an online setting.

  • 5

    When the pilot is flying for one of the divisions, he/she has good knowledge of the aircraft he/she decides to fly. ‘Getting to know’ the aircraft cannot be logged. This must be done in advance. We can of course help with this.

  • Article 2
    Retention of Membership
  • 1

    To remain active, the pilot must perform a flight at least once every 28 days.

  • 2

    After 28 days of inactivity, the account automatically gets suspended by VAMSYS. You will have recieved several warnings per e-mail prior to that moment.

  • 3

    Your account may be reinstated upon request by the CEO or ACEO (or in absence an other member of staff). Note that this will not be done for an unlimited amount of times.

  • 4

    When a pilot becomes inactive multiple times, the staff may decide to permanently remove the account from the virtual airline.

  • 5
    Should there be a direct Vamsys matter concerning your membership (banned from the platform), we can not reinstate nor debate on your behalf regarding this matter. This is out of our hands. Please note that Vamsys has their own legal terms and conditions. You can read al legal terms and conditions directly on the website of Vamsys by following this link.

  • 6

    KLM Transavia Virtual has a zero-tolerance policy towards discrimination and/or bullying. Depending on the severity of the offense, the membership can be terminated immediately. Until a decision is made, the account remains suspended.

  • 7

    Discrimination that can be proven can also be reported to the discrimination reporting point of the Dutch police. Data on our servers can be used to support the report. This also goes for the Discord community server.

  • 8

    Suspension or banning from platforms outside of our virtual airline do not necessarily have to be fully adopted. Based on reasoning, it can be decided not to go along with this and make a seperate discision.

  • Article 3
    Operations
  • 1
    The pilot is free to fly for all the airlines operated within the virtual airline (KLM, KLM Cityhopper, KLM Cargo (Martinair), Transavia and Transavia France).
  • 2
    Realism and professionalism are important to us. The pilot must perform their flights in a realistic matter. The following sub-rules are part of that philosophy:
  • a
    Using time acceleration is not allowed! Flights logged using time acceleration will be rejected by our system automatically.
  • b
    Flying intercontinental flighs with smaller aircrafts such as Embraers, Boeing 737’s or the smaller Airbusses are not allowed, unless specified specifically (e.g. in an event).
  • c
    Flying european flighs with bigger aircrafts such as Boeing 787’s and 777’s or Airbus A330’s (or sizes of simillar proportions) are not allowed, unless specified specifically (e.g. in an event). The exemption is made for KLM Cargo flights using a Boeing 747 Freighter. They might perform shorter legs. Cargo flights are only allowed using the MPH prefix.
  • 3

    KLM Transavia Virtual has three main HUB airports for maintenance: Amsterdam Schiphol Airport, Rotterdam/The Hague Airport and Eindhoven Airport. The pilot must fly to or from a maintenance HUB at least once every 6 flights, unless it is a route from the timetable (such as the Jakarta – Manila – Jakarta shuttle). We do have maintenance contracts in the U.S. aswell for domestic U.S. flights. Flying for Transavia France will allow pilots to fly from Paris Orly Airport as well as other foreign HUBs in France.

  • 4

    Due to the emergence of apps such as ‘Simbrief’ and monthly changing AIRAC-cycles, we ask our pilots to take care of using up-to-date charts and AIRAC-cycles to make sure they can operate their aircraft correctly.

  • 5
    Just like in real life, the pilot is personally responsible for executing a safe flight. He/she is responsible for checking the route, fuel, and payload. Refuelling mid-air or not configuring the aircraft in the correct manner (according to the SOP) will result in penalty points.
  • 6
    In case of unrealistic ‘misuse’ of our systems, we may decide to suspend the account pending an interview. We assume that we all strive for a real-life simulation of the divisions within our virtual airline.
  • 7
    All our operational documentation is made for simulation purposes only. They are based on real life operations, but are not assembled for real life aviation. Please not they can not be used in real life.
  • Article 4
    KLM Transavia Virtual as a ‘brand’
  • 1
    It is not allowed for anyone to publish or distribute KLM Transavia Virtual’s data, logos, or other intellectual property without the CEO’s permission. As this virtual airline is based on a real airline. It’s logo’s are not owned by this organisation. An agreement has been made between Sven Duijff (the CEO) and airline regarding the way of using the intelectual properties of set airlines. Therefor publicating any items containing intellectual property of either KLM or Transavia is always at own risk/responsability.
  • 2
    Systems may be shown in live-stream flights, but we request that you include a name credit in your video description.
  • 3
    This virtual organization is for the purpose of flight simulation. Therefore, we do not own any airline-related intellectual property. We act with integrity when it comes to simulating a truthful situation.
  • 4
    For business inquiries, please contact our CEO at ceo@klmtransavia-virtual.com. Please not this is not a commercial platform. Inquiries or sale propositions are not appreaciated. Our customized operational features are not for sale.
  • Article 5
    Validity of these regulations
  • 1
    This regulation applies to anyone who uses our website or is a member of the virtual airline.
  • 2
    This regulation can be changed based on new insights or developments in society or within the online community. A NOTAM will be published upon changes made. These NOTAMs are a ‘must read’ item. We assume that members who continue to use the platform after having read the NOTAM are in agreement to the Rules & Regulations current at that time.
  • 3
    Any criminal behaviour (discrimination, extortion or other illegal behaviour) may be reported to the Dutch authorities. Dutch law is applicable to the use of our platform.

Full Disclaimer

This virtual organization is intended solely for flight simulation purposes and is not affiliated with or endorsed by the real-world airlines KLM or Transavia. Any references to KLM, Transavia, their logos, aircraft, routes, or any other related materials are used strictly for simulation and entertainment purposes. All trademarks, service marks, and logos appearing on this website are the property of their respective owners. The content provided on this website is for educational and recreational purposes only and should not be construed as representing the views, policies, or practices of KLM or Transavia. We do not assume any responsibility or liability for the accuracy or completeness of the information provided on this website. Users are responsible for ensuring compliance with any applicable laws, regulations, or guidelines related to flight simulation activities. By accessing and using this website, you agree to release us from any liability arising from your use of the content or services provided herein.

Are you looking for the real airline to book tickets?

Visit the websites of the applicable airline by clicking on the buttons below.
Go to klm.com
Go to transavia.com

Ranks, Awards & Points

Cadet

Cadet


🕐 0 hours
💯 0 points
🎁 0 bonuspoints

📋 You need to perform an exam to advance to ‘Candidate Second Officer’.
Cadet

Candidate Second Officer


🕐 0 hours
💯 0 points
🎁 250 bonuspoints

📋 You need to perform an exam to advance to ‘Second Officer in Training’.
Cadet

Second Officer in Training


🕐 0 hours
💯 0 points
🎁 500 bonuspoints

📋 You need to gain hours and points to advance to ‘Second Officer’.
Cadet

Second Officer


🕐 25 hours
💯 1.500 points
🎁 500 bonuspoints

📋 You need to perform a checkflight to advance to ‘Jr. First Officer’.
Cadet

Jr. First Officer


🕐 50 hours
💯 7.500 points
🎁 2.500 bonuspoints

📋 You need to gain hours and points to advance to ‘First Officer’.
Cadet

First Officer


🕐 300 hours
💯 15.000 points
🎁 2.500 bonuspoints

📋 You need to perform a checkflight to advance to ‘Captain’.
Cadet

Captain


🕐 600 hours
💯 37.500 points
🎁 5.000 bonuspoints

📋 You need to gain hours and (bonus)points to advance ‘Senior Captain’.
Cadet

Senior Captain


🕐 1.000 hours
💯 75.000 points
🎁 10.000 bonuspoints

This is the highest available rank for now.
* There is a ‘Direct Entry to Second Officer in Training’ checkflight available. You can read about this exam in the next chapter right below this section.

Direct Entry Second Officer

Every pilot who signs up for our virtual airline is given the rank of ‘Cadet’ (one silver stripe). There is a way to skip the training program by completing a ‘Direct Entry to Candidate Second Officer’ checkflight.

By performing this checkflight, you can prove to us that you are capable of skipping the training program and immediately start as an ‘Candidate Second Officer’ (one golden stripe). This checkflight is available under ‘Events’ in our Crew Centre, where you can filter the event by selecting ‘CHECKFLIGHT’. Here you will also read the required skills you need to possess in order to advance to this rank directly.

Professional Career

Introduction

Are you a pilot who wants to simulate a full career path? Then we have made a program specially for you!

This program will give you training from Groningen Eelde Airport and Lelystad Airport using the Diamond DA40 and DA42. You will learn the basics of flight and perform two exams. After passing the two exams you will achieve the rank of ‘Candidate Second Officer’.

KLM Flight Academy

The KLM Flight Academy (also known as the KLS) is based of the real life KLM training program. The KLM Flight Academy was established in 1963 as a response to the growing need for qualified pilots in the aviation industry. KLM recognized the importance of training skilled aviators to ensure the safety and efficiency of its operations. Initially, the academy focused on training pilots exclusively for KLM, providing them with a structured curriculum that combined theoretical knowledge and practical flight experience.

Throughout the 1980s and 1990s, the academy expanded its offerings to include a broader range of training programs. This included courses for co-pilots, flight instructors, and other aviation professionals. The KLM Flight Academy developed a reputation for high-quality training standards and a strong emphasis on safety and operational excellence, aligning with KLM’s commitment to maintaining its position as a leading airline.

In the 2000s, the academy embraced new technologies and methodologies in pilot training. The introduction of advanced flight simulators (the famous CAE training facility near Schiphol) and e-learning platforms enhanced the training experience, allowing pilots to practice complex scenarios in a controlled environment. They also began to collaborate with various international aviation organizations and educational institutions, broadening its reach and influence in the global aviation community. They also started to train and educate Transavia pilots.

Today, the KLM Flight Academy continues to be a prominent institution for pilot training in Europe. It offers various programs, including integrated and modular training paths, catering to aspiring pilots from different backgrounds. The academy is known for its rigorous selection process, high standards of instruction, and a strong focus on preparing pilots for the challenges of modern aviation.

In recent years, the KLM Flight Academy has also started to incorporate sustainability into its curriculum, reflecting KLM’s broader commitment to reducing its environmental impact and promoting sustainable aviation practices.

Type Ratings